1 Identification in healthcare cluster Optional 1 1 Identifier—identifier designation, text X[X(19)] Mandatory 1 2 Identifier—identifier issuer, text X[X(199)] DSS specific information:
When used to record information associated with a person or provider in healthcare, the identifier should be a valid unique Healthcare Provider Identifier, and will usually be the identifier of a healthcare organisation. Examples include the following:
Australian Health Practitioner Regulation Agency issuing profession number for individuals.
Healthcare Identifiers Service issuing Individual Healthcare Identifiers (IHI), Healthcare Provider Identifiers–Individual (HPI-I) and Healthcare Provider Identifiers–Organisation (HPI-O).
Electronic identifier (sometimes called a device) including the Australian Business Number of the insurance company and the HPI-O of the hospital.
Medicare Australia, issuing Medicare Provider Numbers.
Mandatory 1 3 Identifier—identifier usage, code NNN Mandatory 1 4 Identifier—identifier usage start date, DDMMYYYY Mandatory 1 5 Identifier—identifier usage end date, DDMMYYYY Conditional obligation:
Recorded only when an identifier usage end date is identified.
Conditional 1 6 Identifier—group identifier, code A Conditional obligation:
Recorded only when it is necessary to indicate a group identifier to which an individual belongs.
Conditional 1 7 Identifier—identifier active status indicator, yes/no code N Mandatory 1 8 Identifier—identifier active status start date, DDMMYYYY Mandatory 1 9 Identifier—identifier active status end date, DDMMYYYY Conditional obligation:
Recorded only when the active status of an identifier is 'Code 2–inactive' (as determined by Identifier—identifier active status indicator, yes/no code N ).
Conditional 1 10 Date—accuracy indicator, code AAA DSS specific information:
Recorded in conjunction with the data elements within this cluster that are used to record a date.
Mandatory 4 11 Identifier—investigation flag, yes/no code N Optional 1 12 Identifier—investigation outcome, duplicate/intertwined/similar record code N Conditional obligation:
Conditional on the data element: Identifier—investigation flag, yes/no code N being recorded as code 1 'Yes'.
DSS specific information:
For code 2: An intertwined record can also be known as a ‘same site active clinical record’ and is a result of clinical records that are merged in error.
Conditional 1 13 Duplicate record cluster Conditional obligation:
Conditional on Identifier—investigation outcome, duplicate/intertwined/similar record code N being recorded as code 1 'Duplicate record'.
Conditional 1 1 Identifier—duplicate record confirmed by, text X[X(199)] DSS specific information:
A valid Healthcare Provider Identifier–Individual or Healthcare Provider Identifier–Organisation number should be recorded where possible. There might be some situations where it is not possible to record one, in which case the provider should be identified individually.
Mandatory 1 2 Identifier—duplicate record confirmation date, DDMMYYYY Mandatory 1 3 Date—accuracy indicator, code AAA Mandatory 1 14 Intertwined record cluster Conditional obligation:
Conditional on Identifier—investigation outcome, duplicate/intertwined/similar record code N being recorded as code 2 ' Intertwined record'.
Conditional 1 1 Identifier—intertwined record confirmed by, text X[X(199)] Mandatory 1 2 Identifier—intertwined record confirmation date, DDMMYYYY Mandatory 1 3 Date—accuracy indicator, code AAA DSS specific information:
Recorded in conjunction with the data elements within this cluster that are used to record a date.
Mandatory 1 15 Similar but different entity cluster Conditional obligation:
Conditional on Identifier—investigation outcome, duplicate/intertwined/similar record code N being recorded as code 3 ' Similar but different record'.
DSS specific information:
Recorded when similar but different entities are confirmed. It can be recorded multiple times, to accommodate the possibility of more than two similar but different entities in an identifier issuer's records.
Conditional 1 1 Identifier—similar identifier designation, text X[X(19)] Mandatory 1 2 Identifier—similar entity confirmed by, text X[X(199)] Mandatory 1 3 Identifier—similar entity confirmation date, DDMMYYYY Mandatory 1 4 Date—accuracy indicator, code AAA DSS specific information:
Recorded in conjunction with the data elements within this cluster that are used to record a date.
Mandatory 1 16 Identifier—replacement identifier designation, text X[X(19)] Conditional obligation:
Conditional on Identifier—investigation outcome, duplicate/intertwined/similar record code N being recorded as code 1 'Duplicate record' or code 2 'Intertwined record'.
Conditional 1 2 Individual name cluster DSS specific information:
This data element cluster should be recorded every time a full name is provided by an individual. A full name must include at least one family name, and can include name titles, given names, family name prefixes and name suffixes.
There can be more than one full name recorded for an individual; in that situation, the data element cluster should be recorded for each full name. At least one name must be recorded, and the preferred name should always be sought.
Optional 1 1 Person—name title, text X[X(11)] Optional 99 2 Person—name title sequence number, code N[N] Conditional obligation:
Conditional upon Person—name title, text X[X(11)] being recorded.
Conditional 99 3 Person—given name, text X[X(39)] DSS specific information:
The response to Person—single name only flag, yes/no code N must be 'no'.
Optional 99 4 Person—given name sequence number, code N[N] Conditional obligation:
Conditional upon Person—given name, text X[X(39)] being recorded.
Conditional 99 5 Person—family name prefix, text A[A(29)] Mandatory 99 6 Person—family name prefix sequence number, code N[N] Conditional obligation:
Conditional upon Person—family name prefix, text A[A(29)] being recorded.
Conditional 99 7 Person—family name, text X[X(39)] DSS specific information:
Any person shall have at least one family name.
Mandatory 99 8 Person—family name sequence number, code N[N] DSS specific information:
Recorded in conjunction with Person—family name, text X[X(39)] .
Mandatory 99 9 Person—name suffix, text X[X(4)] Optional 99 10 Person—name suffix sequence number, code N[N] Conditional obligation:
Conditional upon Person—name suffix, text X[XXXX] being recorded.
Conditional 99 11 Person—name usage type, code X Optional 1 12 Person—name usage type start date, DDMMYYYY Conditional obligation:
Conditional on Person—name usage type, code N being recorded.
Conditional 1 13 Person—name usage type end date, DDMMYYYY Conditional obligation:
Conditional on Person—name usage type, code N being recorded. Only recorded when an end date is identified.
Conditional 1 14 Date—accuracy indicator, code AAA DSS specific information:
Recorded in conjunction with the data elements within this cluster that are used to record a date.
Mandatory 2 15 Identifier—identifier usage, code NNN Optional 1 16 Person—preferred name indicator, yes/no code X Optional 1 17 Person—single name only flag, code A DSS specific information:
If given name is blank when registration occurs, this field should be asked.
Mandatory 1 18 Restricted name usage cluster DSS specific information:
A single full name may have multiple conditional use flags associated with it. This data element cluster should be recorded as many times as applicable.
Optional 1 1 Person—name conditional use flag, code N Mandatory 1 2 Person—name conditional use flag start date, DDMMYYYY Mandatory 1 3 Person—name conditional use flag end date, DDMMYYYY Conditional obligation:
Only recorded when an end date is identified.
Conditional 1 4 Date—accuracy indicator, code AAA Conditional obligation:
Recorded in conjunction with the data elements within this cluster that are used to record a date.
Mandatory 2 5 Identifier—unrestricted name access, identifier N(16) Conditional obligation:
This data element is conditional upon health care providers having unrestricted access to an individual's name. All health care providers with unrestricted access must be recorded.
Conditional 99 3 Individual demographic identifiers cluster Optional 1 1 Person—sex, code N Optional 1 2 Person—date of birth, DDMMYYYY Optional 1 3 Person—mother’s original family name, text X[X(39)] Optional 1 4 Person—date of birth follow-up indicator, yes/no code N Conditional obligation:
To be recorded when the date accuracy indicator associated with date of birth does not equal AAA.
Conditional 1 5 Birth event—birth plurality, code N Optional 1 6 Birth—birth order, code N Conditional obligation:
Conditional on a multiple birth.
Conditional 1 7 Person—locality of birth, text X[X(59)] Optional 1 8 Person—administrative division of birth, text X[X(59)] Optional 1 9 Person—country of birth, code (SACC 2016) NNNN Optional 1 10 Person—date of death, DDMMYYYY Conditional obligation:
Recorded for a person who has died.
Conditional 1 11 Person—source of death notification, code X[X] Conditional obligation:
A valid date of death must be present.
Conditional 1 12 Person—death notification reversal comment, text X[X(199)] Conditional obligation:
Conditional on the Person—source of death notification, code N being equal to 4.
Conditional 1 13 Person—death notification reversal date, DDMMYYYY Conditional obligation:
Conditional on the Person—source of death notification, code N being equal to 4.
Conditional 1 14 Date—accuracy indicator, code AAA Mandatory 3 4 Address group cluster Optional 1 1 Address—physical address indicator, yes/no code N Mandatory 1 2 Address—purpose of address, code AA[A] DSS specific information:
The address purpose may be collected for both the individual and the organisation in the Person and provider identification in healthcare national best practice data set. It should be collected for every address. Note that an address may have multiple address purposes at a given point in time.
If the address is a either a primary address, secondary address, residential address or temporary accommodation, the corresponding values for the Address—address status identifier, code AAA data element should be either official address, valid alias address or unknown address at the time of collection.
Note that the Address—purpose of address, code AA[A] data element allows a null entry for address purpose. A null entry is not accepted in the Person and provider identification in healthcare national best practice data set.
Mandatory 1 3 Address status cluster Mandatory 1 1 Address—address currency status, date and time of interchange code A DSS specific information:
This data element should be collected in conjunction with the Address—address start date, DDMMYYYY and Address—address end date, DDMMYYYY data elements to verify the status of a person's or organisation's address.
Mandatory 1 2 Address—address start date, DDMMYYYY DSS specific information:
This data element should be collected in conjunction with the Date—accuracy indicator, code AAA data element as an indicator of the accuracy of the components of a reported date.
Mandatory 1 3 Address—address end date, DDMMYYYY Conditional obligation:
Conditional on the address no longer being the active address.
DSS specific information:
This data element should be collected in conjunction with the Date—accuracy indicator, code AAA data element as an indicator of the accuracy of the components of a reported date.
Conditional 1 4 Date—accuracy indicator, code AAA DSS specific information:
This data element should be collected in conjunction with the Address—address start date, DDMMYYYY and Address—address end date, DDMMYYYY data elements to indicate the accuracy of the components of the start and end dates.
Mandatory 2 5 Address—address start time, hhmmss DSS specific information:
Although the address status start time may be collected, it is often not required for persons or organisations in healthcare.
Optional 1 6 Address—address end time, hhmmss DSS specific information:
Although the address status end time may be collected, it is often not required for persons or organisations in healthcare.
Optional 1 7 Address—address status identifier, code AAA DSS specific information:
This data element is used to help gain information about the way in which an address is able to be recognised by official systems, including postal delivery or attendance at the geographical address.
This data element may be collected if address validity information is required. If collected, it should have an associated Address—address start date, DDMMYYYY and an optional Address—address end date, DDMMYYYY . Note that only one address validity value can exist for a given address.
Optional 1 4 Address components cluster Mandatory 1 1 Address—building/complex sub-unit type, code AA[AA] DSS specific information:
The code list is not exhaustive, but can be used as a guide to collect information about the type of building or complex sub-unit type, if required.
Optional 1 2 Address—sub-dwelling unit number, identifier X[X(6)] Optional 1 3 Address—floor/level type, code A[AAA] DSS specific information:
The code list is not exhaustive, but can be used as a guide to collect information about the type of floor level, if required.
Optional 1 4 Address—level number, identifier X[XXXX] Optional 1 5 Address—secondary complex name, text X[X(49)] Optional 1 6 Address—complex road number 1, road number XXXXXX Optional 1 7 Address—complex road number 2, road number XXXXXX Optional 1 8 Address—complex road name, text X[X(44)] Optional 1 9 Address—complex road type, code AA[AA] Optional 1 10 Address—complex road suffix, street suffix code A[A] Optional 1 11 Address—address site name, text X[X(49)] Optional 1 12 Address—location descriptor, text X[X(49)] Optional 1 13 Address—road number 1, road number XXXXXX Optional 1 14 Address—road number 2, road number XXXXXX DSS specific information:
This data element is used for ranged street numbers in conjunction with Address—road number 1, road number XXXXXX , plus a '-' (dash) for presentation. For example: 20-24A Botany Blvd (Address road number 2 is 24A)
Optional 1 15 Address—lot number, identifier X[XXXXX] Optional 1 16 Address—road name, text X[X(44)] Optional 1 17 Address—road type, code AA[AA] Optional 1 18 Address—road suffix, street suffix code A[A] Optional 1 19 Address—postal delivery service type identifier, code AA[A(9)] Optional 1 20 Address—postal delivery number, identifier X[X(10)] Optional 1 21 Address—postal delivery point identifier, identifier {N(8)} Optional 1 22 Address—suburb/town/locality name, text X[X(45)] Optional 1 23 Address—Australian state/territory identifier, code AA[A] Optional 1 24 Address—Australian postcode, code (Postcode datafile) NNNN Optional 1 25 Address—country identifier, country code (SACC 2016) NNNN Optional 1 26 Address—address line, text X[X(179)] Optional 1 5 Address geocode cluster Optional 1 1 Address—geocode feature, text X[X(29)] Optional 1 2 Address—geocode containment indicator, yes/no code N DSS specific information:
The address geocode containment indicator can also be represented as follows:
C - The geocode is contained within the address site
N - The geocode is not contained within the address site
Optional 1 3 Address—geocode geographic datum, text X[X(9)] Optional 1 4 Address—geocode positional uncertainty, total metres N[NNN].NNN Optional 1 5 Address—geocode vertical datum, text X[X(9)] Optional 1 6 Address—geocode latitude, decimal degrees XN[N][.N(9)] Optional 1 7 Address—geocode longitude, decimal degrees XN[NN][.N(9)] Optional 1 8 Address—geocode height, total metres N[NNNN].NNN Optional 1 6 Address communication suppression cluster Optional 1 1 Address—information suppression indicator, yes/no code N Mandatory 1 2 Address—data exchange agreement for suppressed data indicator, yes/no code N Conditional obligation:
Only collected when the response to Address—information suppression indicator, yes/no code N is 'yes'.
Conditional 1 3 Address—information suppression start date, DDMMYYYY Conditional obligation:
Only collected when the response to Address—information suppression indicator, yes/no code N is 'yes'.
Conditional 1 4 Address—information suppression end date, DDMMYYYY Conditional obligation:
Only collected when the Address—information suppression start date, DDMMYYYY is populated .
Conditional 1 5 Date—accuracy indicator, code AAA DSS specific information:
This data element should be used in conjunction with a date field.
Mandatory 2 5 Electronic address cluster Optional 1 1 Address—electronic communication medium, code N[N] Optional 1 2 Address—electronic communication address, text X[X(1099)] Optional 1 3 Address—electronic communication usage code, code N Optional 1 4 Address—electronic communication verification flag, code A Optional 1 5 Address—electronic communication details verifier, text X[X(99)] Conditional obligation:
If the electronic communication type is verified the details of the individual or organisation responsible for the verification must also be collected.
Conditional 1 6 Address communication suppression cluster Optional 1 1 Address—information suppression indicator, yes/no code N Mandatory 1 2 Address—data exchange agreement for suppressed data indicator, yes/no code N Conditional obligation:
Only collected when the response to Address—information suppression indicator, yes/no code N is 'yes'.
Conditional 1 3 Address—information suppression start date, DDMMYYYY Conditional obligation:
Only collected when the response to Address—information suppression indicator, yes/no code N is 'yes'.
Conditional 1 4 Address—information suppression end date, DDMMYYYY Conditional obligation:
Only collected when the Address—information suppression start date, DDMMYYYY is populated .
Conditional 1 5 Date—accuracy indicator, code AAA DSS specific information:
This data element should be used in conjunction with a date field.
Mandatory 2 6 Healthcare provider qualification and registration cluster Optional 1 1 Individual service provider—provider's clinically proficient language, code (ASCL 2011) NN{NN} DSS specific information:
May be blank, or a valid code from the value domain.
Optional 99 2 Provider professional board cluster Optional 1 1 Individual service provider—registration board of healthcare provider, text X[X(19)] Mandatory 99 2 Individual service provider—healthcare individual provider identifier, X[X(19)] Mandatory 99 3 Healthcare identification occupation cluster Mandatory 1 1 Individual service provider—occupation, code (ANZSCO 2013 Version 1.2) N[NNN]{NN} Mandatory 1 2 Individual service provider—profession identifier, X[X(12)] Mandatory 1 3 Individual service provider—occupation start date, DDMMYYYY Mandatory 1 4 Date—accuracy indicator, code AAA Mandatory 1 4 Provider academic qualification cluster Optional 1 1 Individual service provider—professional qualification title, text X[X(99)] Mandatory 99 2 Individual service provider—name of institution awarding qualification, text X[X(49)] Optional 99 3 Individual service provider—country of institution awarding qualification, code (SACC 2016) NNNN Optional 99 4 Individual service provider—year professional qualification was awarded, YYYY Optional 99 5 Provider place of practice cluster Optional 1 1 Address—suburb/town/locality name, text X[X(45)] Optional 99 2 Address—Australian state/territory identifier, code AA[A] Conditional obligation:
To be used if Individual service provider—country of employment in registered profession, Australia/other country code N equals 1.
Conditional 8 3 Address—Australian postcode, code (Postcode datafile) NNNN Conditional obligation:
To be used if Individual service provider—country of employment in registered profession, Australia/other country code N equals 1.
Conditional 99 4 Individual service provider—country of employment in registered profession, Australia/other country code N Optional 99 5 Individual service provider—place of practice edit date, DDMMYYYY Optional 99 6 Address—international country code, N[NNNN] Conditional obligation:
To be used if Individual service provider—country of employment in registered profession, Australia/other country code N equals 2.
Conditional 99 7 Address—international administrative division identifier, text X[X(49)] Conditional obligation:
To be used if Individual service provider—country of employment in registered profession, Australia/other country code N equals 2.
Optional 99 8 Address—international postcode, text X[X(9)] Conditional obligation:
To be used if Individual service provider—country of employment in registered profession, Australia/other country code N equals 2
Optional 99 6 Provider registration cluster Optional 1 1 Individual service provider—provider registration sequence number, identifier NNN Mandatory 1 2 Individual service provider—registration division, code (ANZSCO 2013 Version 1.2) N[NNN]{NN} Mandatory 1 3 Individual service provider—registration type, code N Optional 1 4 Individual service provider—registration subtype, code NN Conditional obligation:
To be used when Individual service provider—registration type, code N , equals 1 or 3
Conditional 1 5 Individual service provider—registration status, code N Mandatory 1 6 Individual service provider—current registration substatus, code N Conditional obligation:
To be used when Individual service provider—registration status, code N equals 1.
Conditional 1 7 Individual service provider—registration start date, DDMMYYYY Mandatory 1 8 Individual service provider—registration end date, DDMMYYYY Optional 1 9 Individual service provider—specialty name, code (ANZSCO 2013 Version 1.2) N[NNN]{NN} Conditional obligation:
Is conditional on the individual service provider having a recognised specialty.
DSS specific information:
Can be left blank if no specialty exists.
Conditional 1 10 Individual service provider—field of specialty practice, code (ANZSCO 2013 Version 1.2) N[NNN]{NN} Conditional obligation:
To be completed where the Individual service provider—specialty name, code (ANZSCO 2013 Version 1.2) N[NNN]{NN} is not blank.
Conditional 1 11 Date—accuracy indicator, code AAA Mandatory 2 7 Provider extensions or restrictions to practice cluster Optional 1 1 Individual service provider—practice modification identifier, X[X(19)] DSS specific information:
The identifier must be a sequence number provided by a registration board.
Mandatory 1 2 Individual service provider—practice modification details, text X[X(999)] Mandatory 1 3 Individual service provider—practice modification category, code N Conditional obligation:
Only valid when a provider has their practice extended or restructured.
Mandatory 6 4 Individual service provider—reason for practice modification, code N Conditional obligation:
Only valid for conditions, notations, undertakings, reprimands and cautions.
Conditional 1 5 Individual service provider—practice modification start date, DDMMYYYY Mandatory 1 6 Individual service provider—practice modification end date, DDMMYYYY Optional 1 7 Individual service provider—practice modification edit date, DDMMYYYY Optional 99 8 Individual service provider—registration endorsement type, code AA[AA] Mandatory 2 9 Individual service provider—registration endorsement subtype, code NN Optional 9 10 Date—accuracy indicator, code AAA Mandatory 3 7 Healthcare provider organisation cluster Optional 1 1 Identifier—identifier designation, text X[X(19)] Mandatory 1 2 Identifier—identifier issuer, text X[X(199)] Optional 1 3 Identifier—identifier usage, code NNN Optional 1 4 Organisation—organisation name, text X[X(199)] Mandatory 1 5 Organisation—name type, code N Optional 1 6 Organisation—name current usage indicator, yes/no code N Mandatory 1 7 Organisation—name usage start date, DDMMYYYY Mandatory 1 8 Organisation—name usage end date, DDMMYYYY Conditional obligation:
Only required if the response to Organisation—name current usage indicator, yes/no code N is 'no'.
Conditional 1 9 Date—accuracy indicator, code AAA Conditional obligation:
Required for Organisation—name usage start date, DDMMYYYY , and for Organisation—name usage end date, DDMMYYYY when provided.
Mandatory 2 8 Biometric identifiers cluster Optional 1 1 Person—biometric identifier used indicator, yes/no code N Mandatory 1 2 Identifier—type of biometric identifier used, code N[N] Conditional obligation:
The use of this data element is conditional upon a 'yes' response to the data element Person—biometric identifier used indicator, yes/no code N .DSS specific information:
More than one type of biometric identifier can be recorded.Conditional 16