- | Care and protection order (CPO) DSS Pilot (2010) |
|
| |
- | Child protection notification identifier | String
[13]
| | Conditional obligation: Only applicable if the jurisdiction records a notification identifier.DSS specific information: This data element should align with the identifier recorded in the Notifications, investigations, and substantiations (NIS) DSS. This not a mandatory field and there will be cases where children are on an order without a preceding notification. |
- | First order indicator (child protection) | Number
[1]
| 1 | Yes | 2 | No | 9 | Not stated/inadequately described |
| DSS specific information: In the Care and protection order episode DSS, this data element refers to whether the current order is the first time an order has been applied to an individual within a specific jurisdiction. |
- | Order start date (service episode) | Date/Time
[8]
| DDMMYYYY The day of a particular month and year. | DSS specific information: An entry date should be recorded for each separate care and protection order episode of the child. A new episode will begin and an entry date will be recorded in the following circumstances: A child is placed on a care and protection order for the first time in their life. A child is placed on a higher level order than the one they are currently on. The higher level order expires and the child is placed on a lower level order. This date will be recorded once the higher level order expires. A child moves from one jurisdiction to another and the order is transferred to the second jurisdiction. In some circumstances, the entry date will be the same as the exit date from a previous episode, e.g. when a child moves directly from one level order to a different level order. This data item delineates a care and protection order episode and is qualified by reason for entry. If the date is unknown, the date 01011900 should be provided. |
- | Care and protection order type | Number
[2]
| 1 | Finalised guardianship or custody order | 2 | Finalised third party parental responsibility order | 3 | Finalised supervisory order | 4 | Interim and temporary order | 5 | Administrative arrangement | 6 | Assessment order | 7 | Other | 99 | Not stated/inadequately described |
| |
- | Order type (local identifier) | String
[50]
| X[X(49)] A combination of alphanumeric characters that identify an object or entity. | DSS specific information: This refers to the local code used within the jurisdiction to identify the type of care and protection order to which a child was subject. |
- | Order type (local description) | String
[100]
| A[A(99)] A combination of alphabetic characters. | DSS specific information: This refers to the local description within the jurisdiction of the type of care and protection order to which the child was subject. |
- | Child protection person identifier | String
[13]
| | |
- | Order end date | Date/Time
[8]
| DDMMYYYY The day of a particular month and year. | Conditional obligation: Only applicable if an order has expired.DSS specific information: An order expiry date is when the order the child is under is no longer applicable. This can be for a number of reasons including: The child is placed on another type of order The child turns 18 years The child moves interstate/overseas The child dies The child is no longer considered by the child protection authority to be at risk/in need of protection. The order expiry date should be recorded for each separate care and protection order. In some circumstances, the date of expiry will be the same as the entry date from a previous episode, e.g. when a child moves directly from one level order to another level order. If the order did not expire during the year, the date 11111111 should be used to indicate this. If the date is unknown, the date 01011900 should be provided. |
- | Care and protection order episode expiry reason | Number
[1]
| 1 | Entry onto another type of order | 2 | Child moved interstate/overseas | 3 | Child turned 18 years old | 4 | Child died | 5 | Child was adopted | 6 | Another order was not awarded | 7 | Child no longer at risk or in need of care | 97 | No applicable | 99 | Not stated/inadequately described |
| Conditional obligation: Only applicable if an order has expired. |
- | Child protection and support services (CPSS) client DSS Pilot (2010) |
|
| |
- | Child protection client alias cluster |
|
| Conditional obligation: This cluster should only be collected if the client has been known to the Department responsible for child protection prior to this instance of being a client. |
- | Letters of family name | String
[3]
| XXX A combination of alphanumeric characters. | DSS specific information: The 2nd, 3rd and 5th letters of the client's family name are combined with the 2nd and 3rd letters of the client's given name to obtain the 5 digit letters of the client's name. |
- | Letters of given name | String
[2]
| XX A combination of alphanumeric characters. | DSS specific information: The 2nd and 3rd letters of the client's given name are combined with the 2nd, 3rd and 5th letters of the client's family name to obtain the 5 digit letters of the client's name. |
- | Child protection person identifier | String
[13]
| | DSS specific information: This item is collected at least twice in the client alias file. The first occurence of this data element must match the identifier in the Child protection and support services (CPSS) client DSS exactly. The second and subsequent occurrences are identifiers which may have been allocated prior to the child being identified as an existing client. |
- | Date estimate indicator | Number
[1]
| 1 | Estimated | 2 | Not estimated | 9 | Not stated/inadequately described |
| Conditional obligation: Only applicable if date of birth or date of death are uncertain.DSS specific information: The date estimate indicator is applied to both the date of birth and the date of death (if applicable). |
- | Postcode—Australian (person) | Number
[4]
| {NNNN} The Postcode datafile code set representing Australian postcodes as defined by Australia Post. | DSS specific information: In the client file the postcode of the child refers to their postcode prior to first ever entry into care. |
- | Suburb/town/locality name (person) | String
[50]
| A[A(49)] A combination of alphabetic characters. | DSS specific information: In the client file the suburb/town/locality of the child refers to their suburb/town/locality prior to first ever entry into care. |
- | Date of birth | Date/Time
[8]
| DDMMYYYY The day of a particular month and year. | DSS specific information: For unborn children, estimated age can be calculated (e.g. – 1 month if due to be born in one month) from which an estimated DOB can be determined. DOB would be updated when the child is born. |
- | Date of death | Date/Time
[8]
| DDMMYYYY The day of a particular month and year. | Conditional obligation: Conditional on a death of the child in the CPSS collection. |
- | Disability group | Number
[2]
| 1 | Intellectual | 2 | Learning/developmental (including ADHD and autism spectrum disorder) | 3 | Psychiatric | 4 | Vision, hearing and/or speech | 5 | Physical or neurological | 6 | Acquired brain injury | 97 | Not applicable | 99 | Not stated/inadequately described |
| Conditional obligation: Conditional on responding '1. Yes' to the disability status data element.DSS specific information: If a child has multiple disabilities, each disability group experienced by the child should be recorded. |
- | Disability status | Number
[1]
| 1 | Yes | 2 | No | 9 | Not stated/inadequately described |
| |
- | Local Government Area | Number
[5]
| NNNNN The ASGC (2010) code set representing geographical location. | DSS specific information: In the client file the local government area of the child refers to their local government area prior to first ever entry into care. |
- | Indigenous status | Number
[1]
| 1 | Aboriginal but not Torres Strait Islander origin | 2 | Torres Strait Islander but not Aboriginal origin | 3 | Both Aboriginal and Torres Strait Islander origin | 4 | Neither Aboriginal nor Torres Strait Islander origin | 9 | Not stated/inadequately described |
| |
- | Letters of family name | String
[3]
| XXX A combination of alphanumeric characters. | DSS specific information: The 2nd, 3rd and 5th letters of the client's family name are combined with the 2nd and 3rd letters of the client's given name to obtain the 5 digit letters of the client's name. |
- | Letters of given name | String
[2]
| XX A combination of alphanumeric characters. | DSS specific information: The 2nd and 3rd letters of the client's given name are combined with the 2nd, 3rd and 5th letters of the client's family name to obtain the 5 digit letters of the client's name. |
- | Main language other than English spoken at home | Number
[4]
| NN{NN} The ASCL (2005) code set representing languages. | |
- | Child protection person identifier | String
[13]
| | |
- | Sex | Number
[1]
| 1 | Male | 2 | Female | 3 | Intersex or indeterminate | 9 | Not stated/inadequately described |
| DSS specific information: For unborn children whose sex is unknown, 9 'Not stated/inadequately described' should be recorded. |
- | Living arrangements for children under care (LA) DSS Pilot (2010) |
|
| |
- | Child protection notification identifier | String
[13]
| | Conditional obligation: Only applicable if the jurisdiction records a notification identifier.DSS specific information: This data element should align with the identifier recorded in the Notifications, investigations, and substantiations (NIS) DSS. This not a mandatory field and there will be cases where children are on an order or in funded out-of-home care placements without a preceding notification. |
- | Care arrangement end date | Date/Time
[8]
| DDMMYYYY The day of a particular month and year. | DSS specific information: In the Living Arrangements DSS, this refers to the date the living arrangements ended for a child under the care of the Department responsible for child protection. |
- | Care arrangements (child protection) | Number
[2]
| 1 | Residential care | 2 | Family group home | 3 | Relative(s)/kin who are reimbursed | 4 | Foster care | 5 | Other home-based care (reimbursed) | 6 | Relative(s)/kin who are not reimbursed | 7 | Independent living | 8 | Parents | 9 | Detention | 88 | Other living arrangement | 99 | Not stated/inadequately described |
| |
- | Out-of-home care exit status | String
[2]
| 1 | Return to family of origin | 2 | Return to extended family | 3 | Return to family of unknown type | 4 | Remain with foster carer | 5 | Independent living | 6 | Adopted | 7 | Guardianship transferred to another jurisdiction | 8 | Guardianship transferred to a third party | 9 | Specialist homelessness service agency | 10 | Detention | 11 | Community-based corrections | 97 | Not applicable |
| Conditional obligation: Conditional on the child being in an out-of-home placement. |
- | Postcode—Australian (person) | Number
[4]
| {NNNN} The Postcode datafile code set representing Australian postcodes as defined by Australia Post. | DSS specific information: The postcode of the child’s living arrangement. |
- | Suburb/town/locality name (person) | String
[50]
| A[A(49)] A combination of alphabetic characters. | DSS specific information: The suburb/town/locality name of the child’s living arrangement. |
- | Care arrangement start date | Date/Time
[8]
| DDMMYYYY The day of a particular month and year. | DSS specific information: In the Living Arrangements DSS, this refers to the date the living arrangements started for a child under the care of the Department responsible for child protection. |
- | Local Government Area | Number
[5]
| NNNNN The ASGC (2010) code set representing geographical location. | DSS specific information: The local government area of the child’s living arrangement. |
- | Indigenous status | Number
[1]
| 1 | Aboriginal but not Torres Strait Islander origin | 2 | Torres Strait Islander but not Aboriginal origin | 3 | Both Aboriginal and Torres Strait Islander origin | 4 | Neither Aboriginal nor Torres Strait Islander origin | 9 | Not stated/inadequately described |
| DSS specific information: In the Living arrangements for children under care DSS, this metadata item refers to the Indigenous status of the child and the carer. |
- | Child protection person identifier | String
[13]
| | DSS specific information: This data element is collected twice in the Living arrangements for children under care DSS: - for the child within a state or territory’s child protection system and
- for the carer, i.e. an individual that provides funded out-of-home care within a state or territory’s child protection system
|
- | Relationship to reference person | Number
[2]
| 1 | Grandparent | 2 | Aunt or uncle | 3 | Sibling | 4 | Other relative | 5 | Non-familial relationship | 6 | Other Indigenous kinship relationship | 88 | Other | 97 | Not applicable | 99 | Not stated/inadequately described |
| |
- | Financial payment indicator—out-of-home placement | Number
[1]
| 1 | Child protection authority made a direct financial contribution | 2 | Child protection authority made no financial contribution | 9 | Not stated/inadequately described |
| Conditional obligation: Conditional on the child being in an out-of-home placement. |
- | Indigenous specific agency indicator | Number
[1]
| 1 | Yes | 2 | No | 7 | Not applicable | 9 | Not stated/inadequately described |
| Conditional obligation: Conditional on the child being in an out-of-home placement.
DSS specific information: In the Living arrangements DSS, the metadata item is used to determine whether the organisation provides funded out-of-home care placements specifically for, and by Indigenous people. |
- | Indigenous specific site indicator | Number
[1]
| 1 | Yes | 2 | No | 7 | Not applicable | 9 | Not stated/inadequately described |
| Conditional obligation: Conditional on the child being in an out-of-home placement.
DSS specific information: In the Living arrangements DSS, the metadata item is used to determine whether the physical location of a funded out-of-home care placement is provided specifically for, and by Indigenous people. |
- | Organisation identifier | String
[13]
| | Conditional obligation: Conditional on the child being in an out-of-home placement.
DSS specific information: In the Living arrangements DSS, the organisation identifier refers to the organisation that provides funded out-of-home care within a state or territory.
|
- | Site identifier (out-of-home care) | String
[13]
| | Conditional obligation: Conditional on the child being in an out-of-home placement.
DSS specific information: In the Living arrangements DSS, the site identifier refers to the physical location where funded out-of-home care is provided within a state or territory. |
- | Notifications, investigations, and substantiations (NIS) DSS Pilot 2010 |
|
| |
- | Actions related to substantiated abuse | String
[100]
| X[X(99)]
A combination of alphanumeric characters. | Conditional obligation: Conditional on the substantiation of abuse/neglect. |
- | Assistance type (child protection) | Number
[1]
| 1 | Protective services | 2 | Intensive family support services | 3 | Other support services | 4 | Respite care | 5 | Advice/referral to another type of service | 6 | No service | 9 | Not stated/inadequately described |
| |
- | Course of action decision date | Date/Time
[8]
| DDMMYYYY The day of a particular month and year. | |
- | Notification course of action | Number
[1]
| 1 | Investigation required and commenced | 2 | Investigation required but not yet commenced | 3 | Other intervention required | 4 | No further action/no issue | 5 | Advice/referral to another agency required | 6 | Assessment decision in process |
| |
- | Employment service type (child protection notification) | Number
[2]
| 1 | Hospital: Public | 2 | Hospital: Private | 3 | Other health service: Public | 4 | Other health service: Private | 5 | Department responsible for child protection within jurisdiction | 6 | Department responsible for child protection in another jurisdiction | 7 | Child care centre | 8 | School | 9 | Education department support services | 10 | Non-government organisation | 11 | Family law court | 12 | Other Australian Federal government department | 13 | Other state or territory government department within jurisdiction | 14 | Other state or territory government department in another jurisdiction | 15 | Police | 88 | Other | 97 | Not applicable | 99 | Not stated/inadequately described |
| |
- | Child protection notification identifier | String
[13]
| | |
- | Injuries related to substantiated abuse | String
[100]
| X[X(99)]
A combination of alphanumeric characters. | Conditional obligation: Conditional on the substantiation of abuse/neglect. |
- | Investigation commencement date (child protection) | Date/Time
[8]
| DDMMYYYY The day of a particular month and year. | Conditional obligation: Conditional on the outcome of the notification assessment deeming investigation necessary. |
- | Investigation conclusion date (child protection notification) | Date/Time
[8]
| DDMMYYYY The day of a particular month and year. | DSS specific information: Conditional on the outcome of the notification assessment deeming investigation necessary. |
- | Investigation status (child protection) | Number
[2]
| 1 | Substantiated | 2 | Not substantiated | 3 | Investigation in process | 4 | Investigation closed - no outcome possible | 97 | Not applicable |
| DSS specific information: Conditional on the outcome of the notification assessment deeming investigation necessary. |
- | No suitable caregiver indicator | Number
[1]
| 1 | Yes | 2 | No | 7 | Not applicable | 9 | Not stated/inadequately described |
| |
- | Notification date | Date/Time
[8]
| DDMMYYYY The day of a particular month and year. | |
- | Relationship to child of person believed responsible for abuse or neglect | Number
[2]
| 1 | Natural parent | 2 | Step-parent | 3 | Parent’s de facto | 4 | Sibling | 5 | Other relative/kin | 6 | Foster parent | 7 | Residential-based carer | 8 | Other person with duty of care responsibility | 9 | Other child | 10 | Friend/neighbour | 11 | Stranger | 88 | Other | 99 | Not stated/inadequately described |
| |
- | Source of notification | Number
[2]
| 1 | Subject child | 2 | Parent/guardian | 3 | Sibling/Other relative | 4 | Friend/neighbour | 5 | Medical practitioner | 6 | Other health personnel | 7 | Hospital/health centre | 8 | Social worker | 9 | School personnel | 10 | Child care personnel | 11 | Police | 12 | Departmental officer | 13 | Non-government organisation | 14 | Anonymous | 88 | Other | 99 | Not stated/inadequately described |
| |
- | Unborn child status (child protection notification) | Number
[1]
| 1 | Yes | 2 | No | 7 | Not applicable | 9 | Not stated/inadequately described |
| |
- | Household parental care type (child protection) | Number
[2]
| 1 | Two parent— natural | 2 | Two parent—step or blended | 3 | One parent— female | 4 | One parent— male | 5 | Other relatives/kin | 6 | Foster care | 88 | Other | 99 | Not stated/inadequately described |
| Conditional obligation: DSS specific information: Refers to the care type at the time of notification of child abuse or neglect. |
- | Other type of abuse or neglect (child protection) | Number
[2]
| 1 | Physical abuse | 2 | Sexual abuse | 3 | Emotional abuse | 4 | Neglect | 97 | Not applicable | 99 | Not stated/inadequately described |
| Conditional obligation: Only to be used when more than one type of abuse has been identified.DSS specific information: This item may have multiple occurences with two collection periods: - Any other types of abuse or neglect identifed in the notification to the department responsible for child protection
- Any other types of abuse or neglect substantiated by the investigating officer
|
- | Primary type of abuse or neglect (child protection) | Number
[2]
| 1 | Physical abuse | 2 | Sexual abuse | 3 | Emotional abuse | 4 | Neglect | 97 | Not applicable | 99 | Not stated/inadequately described |
| DSS specific information: This item may have two occurences: - the primary type of abuse or neglect identifed in the notification to the department responsible for child protection
- The primary type of abuse or neglect substantiated by the investigating officer
|
- | Postcode—Australian (person) | Number
[4]
| {NNNN} The Postcode datafile code set representing Australian postcodes as defined by Australia Post. | Conditional obligation: In the Notifications, investigations and substantiations (NIS) cluster the data element refers to the postcode where the child was living at the time of the notification. |
- | Suburb/town/locality name (person) | String
[50]
| A[A(49)] A combination of alphabetic characters. | DSS specific information: In the Notifications, investigations and substantiations (NIS) cluster the data element refers to the suburb/town/locality name where the child was living at the time of the notification. |
- | Local Government Area | Number
[5]
| NNNNN The ASGC (2010) code set representing geographical location. | Conditional obligation: In the Notifications, investigations and substantiations (NIS) cluster the data element refers to the local government area (LGA) where the child was living at the time of the notification. |
- | Child protection person identifier | String
[13]
| | DSS specific information: The identifier recorded under this data element should match the identifier recorded in the Child protection and support services (CPSS) client DSS. |
- | Safety in out-of-home care (Safety) DSS Pilot 2010 |
|
| |
1 | Child protection person identifier | String
[13]
| | |
2 | Substantiation whilst in care indicator | Boolean
[1]
| | |
3 | Living in the same household as person responsible indicator | Boolean
[1]
| | Conditional obligation: This data element is only valid if 'yes' is recorded for Child—substantiation whilst in care indicator, yes/no code N. |
4 | Substantiation date | Date/Time
[8]
| DDMMYYYY The day of a particular month and year. | Conditional obligation: This data element is only valid if 'yes' is recorded for Child—substantiation whilst in care indicator, yes/no code N. |